What's new

• The browser tab, bookmarks, home-screen shortcuts and larger icons now all show the full Division of Sultan Kudarat DTS seal.
• Until now the icon was only the folder-and-check mark cut from the seal.

• When a document's subject lists several errands ("To process …, To claim …, To follow up …"), the certificate now prints each one as its own bullet instead of one long line.
• Each errand is shortened on its own if it's very long, so the last ones no longer get cut off.
• Applies to certificates already generated too; nothing needs regenerating.

• A new Ready for pickup page: pick your school or office and see every document an office has finished and is holding for you to collect, with the office and the date.
• A document's own tracking page also says "Ready for pickup at …" once an office marks it.
• Sent a document as an individual? Its tracking page shows the same status.
• The Tracking video chapter now ends with the Ready for pickup page.

Ready for pickupGuide (PDF)Video guide

• The header on the public pages now shows the full name, DSK Document Tracking, instead of cutting it off. On phones it reads DSK DTS.
• The video guide was re-recorded to show the new Certificate for bulk-released documents link.

Video guide

• Remarks on the online submission form now show how many characters you have left (up to 2,000).
• The subject, sender, your name and phone show a counter as you get close to their limit.
• Names on a Certificate of Appearance show one too.

• The "Get a Certificate of Appearance" link is now "Certificate for bulk-released documents". It is for the slip with a COA- code you get when several of your documents are released to you together.
• For one document, the certificate is still on that document's tracking page: scan its QR code or use Check a submission, then enter your key under Certificate of Appearance.

Certificate for bulk-released documents

• The written guide (version 1.13) and the video guide now show that your key can come by email — including the certificate code and key for a stack of documents you collect. Look in your Spam folder for "DSK Document Tracking" and add it to your contacts.
• They also show the sun/moon button at the top right, which switches the site between light and dark.

Written guide (PDF)Video guide

• When the Division gives you a confirmation or Certificate of Appearance key, it can also be emailed to you if you give your email address (for example, on the online submission form).
• The email lists the tracking number and a link to the page where you use the key. Keep it private.
• The written guide (version 1.11) mentions it.

Written guide (PDF)

• Assignment Order is now its own document type, separate from Reassignment Order. Use it for a first assignment of a newly hired or appointed employee.

• Use the sun or moon button at the top right of the public pages to switch between light and dark mode. Your choice is remembered on that device.

• Changes that affect schools, agencies, and individuals are now listed on this page, newest first. Find it under Guide at the top of the site.
• The written guide (version 1.10) points here too.

• The printed Certificate of Appearance now carries the official Division letterhead on every page.
• Long lists of purposes break cleanly across pages, and the signature stays with the last lines.

• Some documents are put together with others to be processed, such as a salary request going into a payroll.
• When that happens, your tracking page says “Travelling inside” and shows the number it is travelling with, so you can still follow where it is.

• Collected a whole stack of documents for your school or office? You get one slip with one code and key. Enter them at /certificate to get one certificate for all of them.
• Certificates now list what you came for, such as “To submit the Leave Application”.

Certificate for bulk-released documentsVideo: getting a Certificate of Appearance

• Your status page now shows the remarks you wrote when you submitted.
• If your subject looks too general, such as “TRAVEL ORDER”, the form gives you a tip to add whose it is and what it's for, so you can tell your submissions apart.
• Some documents, such as leave applications, are now handed back without a confirmation key, so there's nothing to confirm online.

• The written guide (version 1.9) and the video guide were updated for the changes above.

Written guide (PDF)Video guide

• Fidelity Bond Application / Renewal, General Class Program (Class Schedule / Teacher Loading), Certificate of Travel Completed (CTC), and Request for Payment of Maternity Leave Benefits.

• Handing in a document at the counter in person? Ask for an access slip: you can get your Certificate of Appearance with it right away, while your document is still being processed.
• On the certificate section of your tracking page, enter your key first to see your dates.
• Lost your key, even after you confirmed receipt? Contact the Division's Records Section and they can give you a new one.

Video: getting a Certificate of Appearance

• Salary loan applications for PLI and GFI, the Modified Pag-IBIG II (MP2) Enrollment Form, and a Notice of Change of Name / Civil Status.
• Personnel certificates: Certificate of Employment with Compensation, Leave Without Pay, Last Salary Received, Unused Leave Credits, and Special Order.
• The three overlapping certificate-of-employment types were merged into one: Certificate of Employment.

• QR label sheets now print two half-page labels per A4 sheet, each with the full Division letterhead and a larger QR code.
• Cut each sheet across the middle and attach one label to each document.